Terms of Service

DanceBrain is a software platform built to help dance instructors and organizations create and manage workshops, registrations, attendee information, attendance, payment-status tracking, communications, and the rest of the day-to-day admin that surrounds a workshop.

DanceBrain is currently an early-access service operated by its founders while the business is being established.

By creating a DanceBrain administrator account, or by using the DanceBrain administrator platform, you agree to these Terms of Service. If you do not agree to them, please do not create or use a DanceBrain administrator account.

These Terms primarily govern use of the DanceBrain platform by administrators, instructors, teams, studios, organizations and similar users — the people who run workshops with DanceBrain.

Visiting a public workshop page, or registering as an attendee for someone else’s workshop, does not create this administrator agreement. An attendee’s relationship is with the organizer running that workshop.

To create an account you must be legally able to enter into this agreement.

If you use DanceBrain on behalf of a dance team, studio, organization, company, association or other entity, you confirm that you have the authority to act on behalf of that organization and to accept these Terms for it. In these Terms, “you” means both you and that organization.

You are responsible for:

• providing accurate account information
• maintaining control of your account
• protecting your access credentials
• notifying DanceBrain if you reasonably believe your account has been compromised

Authentication is handled using Supabase Authentication. Passwords are handled by that service.

DanceBrain lets you create and manage workshops on behalf of your organization. Your organization is responsible for:

• workshop descriptions
• dates and times
• venue information
• prices shown to attendees
• instructor details
• registration requirements
• cancellation and refund policies for its workshops
• complying with the laws that apply to its workshops
• communicating accurate information to attendees

DanceBrain provides the management platform. Unless we have explicitly stated otherwise, DanceBrain does not organize or deliver the underlying dance workshop itself.

Organizations may collect attendee information through DanceBrain, including through registration questions they configure themselves.

Your organization is responsible for ensuring that:

• it has a valid reason and legal basis for collecting attendee information
• the information it asks attendees for is appropriate
• any required notices or consents are obtained
• attendee data is handled lawfully

Our Privacy Policy describes how personal data is processed through DanceBrain, and which role DanceBrain and your organization each play in that processing.

DanceBrain currently does not process attendee card payments.

Workshop attendees pay the relevant organizer directly, using the payment instructions that organizer provides. DanceBrain may let organizers record or verify payment status for their own administrative purposes.

The organizer is responsible for workshop pricing, collecting payment, cancellations, refunds, disputes, receipts, and any taxes that apply to the workshop.

DanceBrain is not the merchant of record, a payment processor, an escrow provider, or a seller of workshop tickets.

DanceBrain is currently made available to organizations as an early-access service, with no DanceBrain subscription fee.

Because the product is still early, features, limits and availability may evolve. We may add, change or remove functionality as DanceBrain develops.

DanceBrain may introduce paid plans or other commercial terms in the future. If that happens, you will be informed before any new charges apply to your continued use. Accepting these Terms is not agreement to pay for anything.

You must not use DanceBrain to:

• violate applicable law
• impersonate another person or organization
• collect personal data unlawfully
• send abusive, fraudulent, deceptive or otherwise unlawful communications
• upload malware or malicious code
• attempt to gain unauthorized access to any part of the service
• interfere with the platform or with other users
• misuse another organization’s data
• publish content or carry out activity that infringes third-party rights

Your organization keeps ownership of the workshop information, attendee-related content, images, descriptions and other material it submits to DanceBrain, subject to any third-party rights in that material.

You give DanceBrain permission to host, process, display, transmit and otherwise use that content only as necessary to operate and provide the service to you. DanceBrain does not claim ownership of your workshop content or your attendee records.

The DanceBrain platform itself — including its software, product design, branding, interfaces and original platform content — belongs to DanceBrain and/or its founders, subject to the licenses of any third-party software it uses.

Using DanceBrain does not transfer ownership of the platform to you.

DanceBrain relies on external infrastructure and service providers. Current examples include:

• Supabase — authentication and database infrastructure
• Vercel — application hosting and deployment
• Resend — transactional email delivery
• Google Analytics — website and usage analytics

Parts of DanceBrain depend on these services, and they are not always available. Third-party services have their own terms and policies, which apply to their part of the service.

We aim to provide a reliable service, but we cannot guarantee that DanceBrain will be uninterrupted or error-free.

During early access, DanceBrain may:

• add or remove features
• improve workflows
• fix or change how functionality behaves
• temporarily suspend parts of the service for maintenance, security or technical reasons

DanceBrain does not currently offer a service level agreement or an uptime guarantee.

DanceBrain takes reasonable measures to operate the service responsibly.

Even so, where information is particularly important to how your organization operates, we recommend keeping your own copies or exports of it whenever export functionality is available to you. We do not guarantee that any specific data can be restored after loss.

You may stop using DanceBrain at any time.

DanceBrain may suspend or restrict access where it is reasonably necessary, including for:

• violation of these Terms
• security risks
• abuse of the platform
• unlawful activity
• threats to other users or to the service itself

Where circumstances reasonably allow it, we will tell you why access has been suspended or restricted, and where the issue can be addressed, give you a fair opportunity to address it.

What happens to data after an account ends is described in our Privacy Policy and governed by applicable law.

DanceBrain is provided on an “as available” basis. To the extent permitted by applicable law, we do not guarantee that every feature will always be uninterrupted, error-free, or suitable for one particular organizer’s specific needs.

Nothing in this section removes rights or protections that cannot legally be excluded, including any mandatory rights you may have under Swedish or EU law.

To the extent permitted by applicable law, DanceBrain and its founders are not liable for indirect or consequential losses arising from your use of, or inability to use, the platform — for example lost profits, lost bookings, or lost business opportunities.

This does not limit liability that cannot legally be limited, including liability for death or personal injury caused by negligence, for fraud, or for anything else that mandatory law does not allow to be excluded.

DanceBrain provides software for managing workshops. Unless we have explicitly stated otherwise, DanceBrain is not:

• the dance instructor
• the workshop organizer
• the venue operator
• the provider of the physical workshop
• the party responsible for cancelling a workshop
• the party responsible for injury arising from taking part in an organizer’s workshop
• the party responsible for an organizer’s refund decisions

The organizer remains responsible for its own relationship with its workshop attendees. This section is about who runs the workshop — it does not limit DanceBrain’s own responsibility for how DanceBrain itself behaves as a platform.

How personal data is collected, used and protected is described in our Privacy Policy, which also explains when DanceBrain acts as a data controller and when it acts as a processor on an organization’s behalf.

We may update these Terms as the product and the business evolve.

Material changes will be reflected by updating the effective and last-updated dates shown at the top of this page and, where appropriate, by informing existing users. We will not make material changes quietly.

These Terms are governed by the laws of Sweden.

This does not remove any mandatory rights or legal protections that apply to you and cannot be set aside by agreement.

DanceBrain

Support and legal inquiries: support@dancebrain.se

DanceBrain is currently operated by its founders while the business is being established.